Why most AI agent setups never get used
Most business owners have tried an AI assistant. It writes a good email, and then nothing changes. The work still lands on you, because nobody connected the assistant to your inbox, your calendar or your site, gave it rules or a routine, or checked what it does when no one is watching.
Grok Bot fixes the tool side. Its bots are persistent AI teammates that remember your business, run routines on a schedule and use your apps. The hard part is setting the bots up well, and that’s the part we do for you.
What does a Grok Bot setup include?
- A job description for each bot. We decide together what it owns, what it may do on its own, and what it must ask you about first.
- Connected tools. Gmail or Outlook, Google Calendar, X and other social accounts, your website (WordPress or similar), Canva and other apps you already use.
- Routines. Daily inbox triage, weekly content, morning briefs, monitoring and reports that run without you asking.
- Guardrails. Nothing gets sent, published or paid for without your approval until you decide the bot has earned that trust.
- Testing on real work. We run each bot on a week of your actual tasks before handover.
- A plain-English handbook and a recorded walkthrough so your team can run the bots without us.
Why us
We run our own studio on a team of Grok Bots every day: bots that write and publish site content, run social media, look after servers and act as chief of staff. We set up your bots with the same playbooks we use ourselves.
AI agent setup service packages and pricing
Starter: one bot
$497 one-time
- One Grok Bot for one job (e.g. inbox, social or website content)
- Up to 3 connected tools and 2 routines
- One week of testing on real work, handbook and walkthrough
- 14 days of fixes after handover
Business team: three bots
$1,297 one-time
- Three bots that work together, for example a chief of staff plus social and content bots
- Shared business memory, hand-off rules and approval steps
- Up to 10 connected tools and routines across the team
- Staff training session and 30 days of tuning
Ops retainer: monthly care
$297 per month
- We monitor your bots, fix what breaks and tune prompts and routines
- New routines and small changes each month
- Monthly report: what the bots did and the hours they saved
- Cancel anytime with 30 days’ notice
Your Grok Bot subscription and any app subscriptions are billed to you directly by those providers. Bigger or unusual builds are quoted after a call.
Based in Kenya? See AI setup services in Kenya, with prices in KSh and M-Pesa payment.
How the setup works
- Discovery call (20 minutes). We go through where your hours go and pick the jobs worth handing to a bot.
- Written scope. A fixed price and timeline, with no surprises.
- Build and connect. We set up the bots, connect your tools and write the routines.
- Test week. The bots run on real tasks while we check and correct them.
- Handover. You get the handbook, walkthrough and support period. You can add the retainer if you want us to keep them sharp.
Want to estimate the payoff first? Try our AI automation savings calculator, or read about our wider AI automation services.
AI agent setup FAQ
What is a Grok Bot?
A Grok Bot is a persistent AI teammate. It remembers your business, runs routines on a schedule and works inside the apps you connect, such as email, calendar, social media and your website.
Do I need to be technical?
No. We handle the setup and give you a plain-English handbook. You approve the bots’ actions in a chat, the way you’d message a colleague.
Do you work with businesses outside Kenya?
Yes. We set up bots remotely for small businesses and creators anywhere, in English, over video call.
How long does an AI agent setup take?
A Starter bot is usually live in 5 to 7 working days. A three-bot Business team takes 2 to 3 weeks, including the test week.
Is my data safe?
Bots only get the access you grant, and we start with approval required for anything that sends, posts or pays. We walk you through every connection and how to revoke it.