Services / Invoice & document reader

AI invoice & documentreader, done for you.

Upload PDF invoices, delivery notes or claim forms and get a clean Excel or Google Sheet back, branded with your logo. Built after you order, delivered in days, and you own the system.

Book a 15-minute demo call

In short: Ananke Digital builds a done-for-you AI invoice and document reader: you upload PDF or scanned invoices, delivery notes or claim forms and get a clean Excel or Google Sheet back with the fields you choose. It suits logistics and clearing & forwarding firms, clinics, distributors and any team that re-types documents by hand. Setup starts from KSh 150,000 in Kenya or US$2,500 internationally, it is delivered in days once the written scope is signed, and you can see it work on one of your own files in a 15-minute demo.

At a glance

What it is	AI data extraction from invoices, delivery notes, bills of lading, packing lists and claim forms into a spreadsheet
Who it is for	Logistics, clearing & forwarding, clinics and pharmacies, distributors, wholesalers, bookkeepers and finance teams
Price	Setup from KSh 150,000 (Kenya) or from US$2,500 (international); larger builds up to KSh 400,000 or US$10,000; monthly care quoted per client; VAT and AI/API usage excluded
Delivery time	Usually days after you approve the written scope; the exact timeline is fixed in the scope
Output	Excel and/or Google Sheets; a CSV laid out for your accounting software can be agreed in the scope
You own	The working system, prompts, field mappings and documentation
Where	Based in Nairobi, Kenya. We work with clients in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret and the rest of Kenya, across East Africa (Uganda, Tanzania, Rwanda and beyond) and remotely worldwide, with prices in KSh or US$.
How to order	Send a few lines through the form on this page, WhatsApp +254 790 939 404 or email hello@anankedigital.co.ke. We reply within one working day, send a written scope and fixed price, and start once you approve it. Pay by M-Pesa or bank transfer in KSh, or bank transfer in US$.

Facts checked 9 November 2026. Prices are starting prices excluding VAT; KSh 129.91 = US$1 (CBK, 6 November 2026); USD equivalents are illustrative unless a separate international price is stated.

Stop typing invoices by hand

Staff in logistics, clearing and forwarding, clinics and distributors still re-type supplier invoices and delivery notes into spreadsheets. It is slow, error-prone and eats evenings. An AI invoice and document reader pulls the fields you need into a clean sheet so your team can check and move on.

We do not sell a waitlist or a generic SaaS login. You order, we build it on your documents, brand it with your logo, and hand it over working.

Who this is for

Logistics and clearing & forwarding — invoices, bills of lading, delivery notes and packing lists into one sheet.
Clinics and pharmacies — supplier invoices and claim forms into finance-ready rows.
Distributors and wholesalers — high volumes of PDF invoices from many suppliers, standardised columns every time.

What you get

Upload to spreadsheet. PDF (and common image) invoices, delivery notes or claim forms in; a clean Excel or Google Sheet out.
Your fields, your rules. Supplier, dates, line items, totals, tax, currency and any custom columns you need.
Your branding. Client logo and naming on the sheet and the handover pack.
Live demo on your files. On a 15-minute call we run the reader on one of your own documents so you see the output before you buy.
You own the system. Source, prompts, mappings and documentation are yours after handover.
Written data agreement. Client documents are handled under a short written data agreement; we only keep what the job needs.

Pricing

Setup

From KSh 150,000 · from US$2,500

Document types and field map agreed in writing
Branded reader built on sample files you provide
Excel and/or Google Sheets output
Handover pack and staff walkthrough
Larger or multi-document builds up to KSh 400,000 or US$10,000

Monthly care

Quoted per client

Monitoring, prompt and mapping tweaks
New document types as you add suppliers
Priority fixes when a layout changes

Starting fees exclude VAT if applicable. Third-party AI, storage or API usage is separate unless expressly included. Every project gets a written scope and fixed quote. We build only after you order.

How it works

15-minute demo call. Bring one of your own PDFs. We show the kind of sheet you will get.
Written scope. Fields, formats, timeline and fixed price. No surprises.
Build. We configure the reader on your samples, brand it and test awkward cases.
Handover. You get the working system, docs and a short walkthrough. Optional monthly care thereafter.

FAQ

Do I need to send all my invoices before the call?

No. One or two real samples on the demo call is enough. Full samples come after you approve the written scope.

Can it handle messy scans?

Yes for common cases. We test on your worst samples during the build and flag anything that still needs a human check.

Is my data safe?

Client documents are handled under a written data agreement. We only keep what the job needs, and you can revoke access at handover.

Do you work outside Kenya?

Yes. Builds are remote, with prices in KSh for Kenya and US dollars internationally.

Do it yourself, hire someone, or use Ananke?

	Do it yourself	Hire a freelancer or buy software	Ananke Digital (done for you)
Upfront cost	Lowest: tool subscriptions only	A monthly per-user or per-document fee, or a one-off freelance fee	Fixed setup fee from KSh 150,000 in Kenya or US$2,500 internationally, agreed in writing
Your time	High: you learn the tools, write prompts and handle every edge case	Medium: you configure the software yourself; freelancer quality varies	Low: a 15-minute demo, a few samples and signing off the written scope
Fit to your work	Whatever you manage to build	Generic fields and flows; custom work may cost extra	Built on your own files, lists or FAQs, branded with your logo
When something breaks	You fix it	Vendor support queue, or the freelancer if still available	Optional monthly care with priority fixes
Ownership	Yours	You rent the software; exports depend on the vendor	You own the system, prompts, mappings and documentation after handover
Best choice when	Volumes are low and you enjoy tinkering	Your process is standard and someone in-house runs the tool	The work recurs every week and nobody in-house has time to build it

Book a 15-minute invoice reader demo

Tell us what documents you process. We will reply within one working day with a time, and run the demo on one of your own files.

WhatsApp: +254 790 939 404
Email: hello@anankedigital.co.ke